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How Zoom Works - Birthday Setup

 

 When being the Master of Ceremonies and IT Support merge. I always liked event planning, so this was a lot of fun. It was a client's 60th birthday, and they hired me to set up a party, send invitations (I made a webpage and sent the link out), and monitor the event.



Here's a short list of what I did.

Backups:

  • Multiple backups of portable power banks and mobile hotspots in case weather knocked out power.
  • Power strip installed to prevent blowouts of laptop and Alexa.

 

Setup: 

  • Tested lighting, distance, camera location in 3 different locations. 
  • Considered location of Wi-Fi extender and ISP router to decide which AP to use.

 

Meeting:

  • Password protected Zoom meeting.
  • Letting people into the room from waiting rooms.
  • Adjusting the views.
  • Sent out a self-made video educating how to log onto the Zoom meeting.
  • Had a notification ready incase of inclement weather:

"Hi there! Thanks for joining us today. If we disconnect, you may be kicked out of the room. Please give us a few minutes to fire up our backups, and sign on again through the link sent to you in your e-mail - The same way you joined us here."

  • Continually telling people that there is no need to shout.
  • Reminding people to turn on cameras.


 

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